The Apostille is a legal regime of recognition of the legal validity of documents to be used abroad. The Apostille came as an alternative and universal certification procedure for documents, issued in one country, but beyond its borders. In contrast to the consular legalization, the Apostille certification requires less time and an apostilized document may be used in more than one country.
If you are going to another country for study, work, or permanent residence, you may need to take with you the documents certifying the education that you have obtained in Ukraine. To make your documents valid abroad, they are required to undergo the procedure of consular legalization or apostilization, unless our countries are in an agreement abolishing or simplifying the document legalization procedure. For details see the section List of Countries recognizing the Apostille certification.
Which bodies in Ukraine are authorized to issue Apostilles?
In Ukraine, the bodies authorized to issue Apostilles are the Ministry of Education and Science of Ukraine, Ministry of Justice, and Ministry of Foreign Affairs.
The Ministry of Education and Science of Ukraine is authorized to affix an Apostille to public documents related to the areas of science and education.
The Apostille certifies the authenticity of the signature of the person who singed the document, as well as the authenticity of the seal and stamp complimenting the signature.
The Apostille is a stamp measuring at least 10х10 cm, affixed either to the document or a separate special page bound to the document.
The Ministry of Education and Science of Ukraine affixes Apostilles to documents confirming education and academic degrees awarded by educational establishments, government bodies, enterprises, institutions, and organizations. Such documents are high school certificates, diplomas and appendices to them, academic statements and curricula, professional advancement program completion certificates and statements, academic degree diplomas and certificates and the like. For details see the List approved by the Cabinet of Ministers of Ukraine.
Please note that such documents are required to meet the state specimens valid in Ukraine at the time of document issue.
Apostilles can be issued for original education confirming documents only. Copies will not be accepted for apostilization.
In addition, a document will not be accepted for processing if:
- this document is intended for use in a country that has not joined the Hague Convention or is a Convention member which voted against Ukraine’s accession to the Convention in accordance with Article 12 of the Convention;
- the text of the document is illegible due to document mutilation;
- the document is written or signed in pencil or is a fax copy;
- the document contains unspecified corrections or text additions;
- the apostilization of the given document is not within the powers of the Ministry of Education and Science of Ukraine;
- the document, specifically the archive statement, curriculum, academic statement does not have the signature of the principal or vice principal of the educational establishment and not certified with the official seal;
- the Ministry of Education and Science of Ukraine has failed to obtain the specimens of the corresponding signatures, seals and/or stamps to be able to confirm the fact of issue of the education confirming document;
- the signature in the document differs from the specified position, surname, given name and patronymic of the head of the educational establishment or institution.
What does «apostille with request / without request» mean?
Request means obtaining additional information from the institution that issued the specific document. The need for a request is determined only by specialists during the direct acquaintance with the documents.
Am I required to submit for apostilization my high school certificate and its supplement (diploma, qualification certificate etc)?
The graduation document and the supplement to it are two different documents. You may submit for apostilization your high school certificate (diploma, qualification certificate) alone or together with its supplement. The need for you to apostilize the supplement depends on the specific country and the purpose of your visit. You are advised to find out this information at the embassy of this country or contact the educational institution where you are going to study for this purpose. Please note that you will not be able to apostilize the supplement to a document without apostilizing the document itself.
I have already had the Apostille stamp from the Ministry of Education and Science, Youth and Sports of Ukraine on my diploma (high school or qualification certificate etc). Now I need to apostillize the supplement to it. Is it possible?
Yes, the supplement to an education confirming document is a separate document, and you may submit it separately. But you are advised to bring along the education confirming document to have it when submitting the supplement for apostilization. In some cases this may shorten the time to be taken to consider and process your documents.
Contact information
You are welcome at: 25, V. Chornovola str., Kyiv.
Mailing address: Box 147, Kyiv, 01135.
Tel.: +38 044 484 64 45; +38 044 484 64 95
E-mail: centre@apostille.in.ua
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Type of procedure |
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Tue |
Wed |
Thu |
Fri |
Sat |
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Reception |
09:30 – 13:00 |
09:30 – 13:00 |
09:30 – 13:00 |
09:30 – 13:00 |
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н/п |
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Issue |
14:00 – 17:30 |
14:00 – 17:30 |
14:00 – 17:30 |
14:00 – 17:30 |
09:30 - 13:00 14:00 - 16:30 |
09:00 – 15:00 |
It will be convenient for you to reach us:
From «Vokzalna» metro station – minibus No. 558, 500
From «Lukyanivska» metro station – minibus No. 558, 499, 597, 464, 500; trolleybus № 19, 33 «Marshal Rybalko» or «Ohmatdyt»